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Applicant’s guide: Canada Community Revitalization Fund - Quebec

By Canada Economic Development for Quebec Regions

Table of Contents

Section 1: General Information

Introduction

This Applicant Guide has been developed to provide instructions to applicants on how to complete and submit an application for the Canada Community Revitalization Fund (CCRF). All sections of the application must be completed as applicable and have all of the required information as outlined in this guide to be considered for funding.

If you have additional questions, please visit the Frequently Asked Questions page or contact our office at 1-800-561-0633.

CCRF Presentation

Duration of the Program: The CCRF will provide an investment of $500 million by March 31, 2023 across Canada, including $107 million for the province of Quebec, delivered by Canada Economic Development for Quebec Regions (CED).

Program Objective: The objective of the CCRF is to support communities, towns and cities across Canada as they invest in infrastructure that will assist with community vitality, support social and economic cohesion and help reanimate communities.Duration of the Program: CCRF will provide an investment of $500 million by March 31, 2023 across Canada, including $107 million for the province of Quebec, delivered by Canada Economic Development for Quebec Regions (CED). The Objective of the Program: The objective of CCRF is to support communities, towns and cities across Canada as they invest in infrastructure that will assist with community vitality, support social and economic cohesion and help revitalize communities.

Section 2: CCRF Information

Evaluation Criteria

Each project will be evaluated according to the criteria below:

Eligibility: Extent to which the organization, project and type of infrastructure meet the eligibility criteria of the program as indicated on the form.

Experience and Capacity: The capacity of the organization to carry out the activities of the proposed project and to maintain the infrastructure.

Feasibility: Extent to which the project is sound and financially feasible.

Normally, only one project per client will be considered. More than one project may be supported depending on priorities and budget availability.

Priorization

The following criteria will be used to select the projects to be supported:

Projects received by July 26, 2021 at 5 pm will be prioritized.

Projects that fall under the categories listed below will be prioritized in the following order:

Downtown cores and main streets: Projects that contribute to the revitalization and beautification of downtowns areas or main streets to make the experience more pleasant and increase traffic in these areas, including those that have been negatively affected by the COVID-19 pandemic.

  • Main Street: This is generally a section of one or more streets that run through the city or town and contains a concentration of local businesses and services. It also often contains public meeting spaces and attractions (parks, rivers, heritage buildings, etc.). In some cities, one or more main streets may also be located outside the downtown area.
  • Downtown: A commercial district and busiest part of a city with a population of more than 30,000.

Improving or reinventing outdoor spaces: Outdoor facilities or spaces, including parks, playgrounds, activity facilities, sports fields or rinks, etc.

Creating environmental benefits and green impacts: Projects that support a clean growth economy and reduced greenhouse gas emissions. Examples include projects that make community space more energy efficient and low-carbon (e.g., electrification), more resilient (e.g., more resilient to extreme weather events such as flooding), and more efficient (e.g., better outcomes with the same or fewer resources, resulting in less input and/or waste).

Improving the accessibility of public spaces for people with disabilities: Remove barriers and improve accessibility for people with disabilities (e.g., installation of accessible entrances, power door openers, elevators, accessible washrooms, visible and audible alarm systems, signage in large print, high contrast letters and Braille, etc.).

Eligible and feasible projects submitted under these categories will be considered in sequence until funds are exhausted. However, in order to meet the CCRF's objective of supporting community infrastructure projects in communities, cities and towns across Quebec, geographic coverage will be taken into consideration in project selection.

A project that falls under more than one category will be considered according to the highest priority.

If your project does not fall under one of the four priorities, it may still be considered depending on budget availability.

If required, the following criteria will also be used to prioritize projects:

  • That are shovel ready (for example, the appropriate permits and authorisations have been received and the financing is complete);
  • Bringing in other partners to leverage project funding (priority may be given to those projects that require a federal contribution of only 50 percent);
  • Of a smaller scope where the project will be completed within the required timeframe to ensure that the program benefits will be shared broadly;
  • Requesting funds under $500K;
  • Helping communities rebound from the effects of the pandemic and contribute to the revitalization of communities, towns and cities;
  • Demonstrating measurable direct or indirect socio-economic benefits; and/or
  • Foster inclusive growth: Inclusion is a key element of the CCRF’s design. Priority may be given to projects that encourage the socio-economic participation of under-represented groups (e.g., women, youth, Indigenous peoples, racialized communities, Black communities, persons with disabilities, members of the LGBTQ2 community , members of official language minority communities, newcomers to Canada and immigrants) and take into consideration the unique challenges of rural and remote communities.
    • In general, community projects are expected to be open to the public and meet the needs of a wide spectrum of participants, including under-represented groups.

Reasons for Refusal

The application could be refused based on the following:

  • Incomplete application
  • Project does not meet eligibility, experience, capacity and feasibility criteria
  • Project is not a CCRF priority
  • Budget availability
  • Significant presence of higher-quality projects in a region

Section 3: How to Apply

To apply, you must complete an online form. Instructions are provided in Section 4.

Your application must include all the information and documents required on the form as well as those outlined in this guide to be considered for evaluation. Incomplete applications will not be considered.

Your application package must include the following:

  1. The online application form:
    • The Internet Explorer browser is no longer updated by Microsoft, which may cause compatibility and security issues. We recommend that you use a supported browser such as Chrome, Edge, Firefox or Safari
    • There is a 12-hour window to complete the form without closing the browser. It is not possible to save the form and return to it later
  2. Financial statements for the last fiscal year
  3. Most recent interim financial statements
  4. CCRF project financial information (Excel template)

The following items must be submitted as explained in Section M, if available:

  1. Document authorizing construction, if required, such as a lease, management agreement, contract between the infrastructure owner and the applicant, or other equivalent document
  2. Copy of plans, specifications, and project bids
  3. Copy of delegation of signature (authorized person) if applicable

Section 4: Step-by-step Application Form...

Eligibility assessment to apply for funding

Step 1: Assessment – Organization' Eligibility

Your organization: Select the answer corresponding to the organization.

Select the answer corresponding to the organization:

  • Non-profit organization (NPO) including non-profit co-ops

    Any organization constituted exclusively for recreational or community purposes and whose objectives or activities do not provide its members with any economic benefit or profit.

  • A municipality, a regional county municipality (RCM) or any other public sector organization established by provincial statute or regulation:

    Municipal or regional government established by or under provincial or territorial statute, including Regional County Municipalities

    Local service districts, regional districts or similar types of entities that are established as unincorporated units of governance.

    A public sector body that is established by or under provincial or territorial statute or by regulation or is wholly owned by a province, territory or municipal or regional government and that provides municipal-type infrastructure services to communities.

    A Business Improvement Area. For example: business development corporations.

  • Indigenous organization:

    A band council within the meaning of section 2 of the Indian Act; a government or authority established pursuant to a self-government agreement or a Comprehensive Land Claim Agreement between Her Majesty the Queen in Right of Canada and an Indigenous people of Canada, that has been approved, given effect and declared valid by federal legislation; or a non-profit organization owned or managed by Indigenous peoples or whose mission is to provide services for Indigenous peoples.

  • Other: 

    If you answer Other, your project may not be eligible.

Step 2: Assessment - Project Eligibility

Select the type of project component corresponding to the project. See the definition of the components in the request form.

Step 3: Assessment – Eligibility of Your Project’s Infrastructure Type

Select the answer(s) corresponding to the project.

  • Community centres: Sites with indoor and outdoor spaces that serve as local or community gathering places for social or recreational activities.
  • Cultural centres: Sites where shows, exhibitions and conferences are put on, as well as socio-cultural events, both for the local population and visitors.
  • Recreational trails and facilities: For example, hiking trails; paths for mountain biking, snowshoeing, cross-country skiing, rollerblading or ice-skating; fitness trails with exercise stations; in short, any kind of recreational trail not open to motorized vehicles.
  • Outdoor sports facilities: Fields with infrastructure for the practice of sports such as tennis, baseball, soccer, basketball, track and field, etc. Sports fields in this category must be outdoors and may include skating rinks, swimming pools and outdoor gyms.
  • Libraries: A library is a place where an organized collection of books, newspapers, periodicals and sound and video recordings is kept and can be consulted on site or borrowed free of charge. Libraries may be divided up into reading rooms open to the public.
  • Multi-purpose centres: Multi-purpose centres serve to host community events, trade fairs, conferences, performances and assemblies; they are places for discussions and gatherings and provide organizations, young people and the general public with an opportunity to learn, socialize and/or have fun.
  • Bike paths: Part of the roadway set aside for bikes and their riders.
  • Waterfront spaces and tourism facilities: Any development that provides small watercraft (canoes, pedal boats, etc.) with access to the water, or provides access to beaches and swimming. For example, community docks; marina facilities, recreational harbours (marina expansion to add slips) and boat ramps. Docks used for commercial activities are not eligible. Tourist facilities include reception infrastructure or information kiosks.
  • Public markets: Infrastructure under the direction of a designated market coordinator that allows vendors to sell produce or prepared food products. Also covers other types of temporary food markets such as flea markets, craft sales, bake sales and other such establishments.
  • Parks: Sites in a natural environment, owned or operated by NPOs or non-profit co-operatives, that provide leisure and outdoor activities with a regional footprint, such as recreational tourism sites. It should be noted that this definition does not include parks administered by SÉPAQ or provincial parks.
  • Community gardens: Rural or urban gardens, shared on an associative or collective basis, that are open to the public and jointly managed by a group of inhabitants.
  • Shared workspaces: Community infrastructure that provides individuals with access to a workspace with shared facilities and equipment.
  • Community greenhouses: Rural or urban greenhouses, shared on an associative or collective basis, that are jointly managed by a group of inhabitants.
  • Community museums: Community facility in which collections of objects of historical, technical, scientific and artistic interest are gathered and classified for conservation and public display.
  • Other community infrastructure: Building or other type of structure or non-commercial space geared towards the community, offering open, available and publicly accessible community services.
    • Enhancement of the attractiveness of a main street through its beautification and the development of shared spaces (small parks, urban furniture, squares and spaces with fun, educational and recreational activities, etc.)
    • Permanent technological infrastructure (charging stations, Wi-Fi hotspots, lighting, etc.)
    • Mobility (bike racks, electric car/bike charging stations, pedestrian walkways and paths, etc.)

Steps 4: Categories of Priority Projects

Select the answer(s) corresponding to the project. See definitions in the Prioritization section.

Step 5: Assessment – Accessibility of the Type of Infrastructure Targeted by Your Project

Select the choice that corresponds to your situation to indicate whether your infrastructure type is accessible to the public or not.

Publicly accessible infrastructure is defined as non-commercial structures and spaces for community use where services are open, available and accessible to communities.

You may be asked to provide proof, such as an admissions log or a list of reservations.

A. Instructions for filling in the request form

Please read the instructions on the form.

B. Information about the organization

  1. Legal name of the organization (as it appears in the Business Registry): Enter the full, exact legal name.
  2. Quebec enterprise number (NEQ) in the Business Registry (10 digits): Enter the 10-digit Quebec enterprise number (NEQ). To find an NEQ, do a search on the website.
  3. Canada Revenue Agency Business Number (BN) (9 digits):Enter the 9-digit Canada Revenue Agency Business Number (BN). To find a BN, do a search on the Canada Revenue Agency website. If you do not have this number, check the “No Business Number (BN)” box.
  4. Enterprise operating name (if different from legal name): Provide the operating name, if it is different from the legal name. The operating name is any name, other than the legal name, that a business uses and under which it identifies itself in the exercise of its activities in Quebec.
  5. Number of volunteers: Enter the total number of volunteers registered with the organization.
  6. Brief description of your organization's mission and main activities: Provide a brief description of the organization’s mission and its main activities.
  7. Date the organization began its operations: Enter the start date of the organization’s operations.
  8. Number of employees: Enter the number of employees as of the date of the funding application, by type of employment:
    • Full time: number of employees working 30 hours or more per week in Quebec
    • Part time: number of employees working less than 30 hours per week in Quebec
    • Seasonal: number of employees working at least one season, but not more than three seasons, in Quebec

C. Client’s mailing address

Enter the organization’s full mailing address, including the street, city, province or territory and postal code.

If the organization has several buildings or sites, enter the mailing address of the most central location (e.g., in the case of municipalities, the address of city hall).

Please note that this is not the address where the project will be taking place. That information should be entered below.

D. Address where the project will take place

Specify the location where the construction or project-related work will be taking place. In some cases, this may not be the same as the location of the organization’s offices.

E. General Information

Complete the information requested in this section.

  1. Phone number: Enter the organization’s phone number.
  2. Extension: Enter the telephone extension number, if applicable.
  3. Language of correspondence: Select your choice of language.
  4. Website: Enter the address of the organization’s website, if applicable.

F. Authorized person

Complete the information requested in this section.

G. Contact Person

Complete the information requested in this section.

H. Information about the project

  1. Type of work: Select the answer corresponding to the project.
    • New construction
    • Expansion
    • Improvement - Renovation
  2. Brief description of the project: Provide a concise summary of the project (e.g., the nature of the renovation, repair, expansion or construction work).
  3. Work start date: Select the date from the calendar or enter the date.
  4. Work end date: Select the date from the calendar or enter the date.

    The work end date must be no later than March 31, 2023.

  5. Number of municipalities served by the organization: Enter the number of Quebec municipalities served by the organization.
  6. The name of the municipalities served by the organization: Indicate the name of the Quebec municipalities served by the organization.
  7. The infrastructure is part of a building that provides other services: Select the answer corresponding to the project.

    If the answer is “Yes,” provide a brief description of the type of service provided by the other suppliers, the type of organization (private or non-profit), and the total area of the space in relation to the total area of the building.

  8. Accessibility of your infrastructure to the public: Describe how your infrastructure is accessible to the public.

    Publicly accessible infrastructure is defined as non-commercial structures and spaces for community use where services are open, available and accessible to communities.

  9. Ownership of the infrastructure targeted by this project: Select the answer corresponding to the project.

    If the answer is “No,” certify that a valid agreement has been entered into with the owner of the land, building or asset, allowing for the completion of the project. If it is available, submit this certification with the application; otherwise, you will be asked to provide it at a later date.

  10. Do you have any plans, specifications or a submission for the project? Select the answer corresponding to the project.

    If the answer is Yes, provide this information with the application otherwise it will be requested shortly.

  11. Has the work begun? Select the answer corresponding to the project.

    If yes, provide details about the progress of the work, progress and clearly explain why public funding is needed

  12. Does your project include accommodation measures, for example, to remove barriers and improve accessibility for persons with disabilities? Select the answer(s) corresponding to the project. Do not select anything if the project does not include accommodation measures.

    If a selection has been made, provide a brief justification of the accommodation measures that will be put in place.

    Persons with disabilities: Removing barriers and improving accessibility for persons with disabilities (e.g., the installation of accessible entrances; power door openers; elevators; accessible washrooms; visible and audible alarm systems; signage in large-print, high-contrast letters and Braille; etc.)

    COVID-19 measures: Indicate whether the project includes COVID-19 measures, such as social distancing.

I. Project costs and funding

Please remember to complete the financial information document for the project and to include it with the other project documents.

  1. Total cost of the project: Enter the total project cost in the box.

    Eligible costs:

    • Costs may be eligible, on a retroactive basis, up to 12 months prior to the receipt of a project application, but no earlier than April 19, 2021
    • Costs associated with construction, enhancement, alterations, restoration and/or the undertaking of leasehold improvements
    • Fees paid to professional or technical personnel, consultants and contractors
    • Purchase of equipment or machinery directly related to or necessary for the project
    • Costs associated with the enhancement, improvement and/or development of a site or infrastructure
    • Direct materials and supplies related to the project
    • Salaries and benefits for individuals employed for the project

    Ineligible costs:

    • Costs associated with maintenance and operational activities that typically need to be undertaken on a recurring/annual basis
    • Motorized vehicles
    • The purchase of a building
    • Land
    • Any portion of federal or provincial tax for which a refund or an input tax credit is due is to be excluded
  2. Funding being sought from CED: Enter the amount of funding required in the box.
  3. The maximum funding per project must not exceed $750,000. Normally, the maximum contribution rate for eligible project costs must not exceed 75%.

  4. Have you already incurred any costs in connection with this project? Select the answer corresponding to the project.

    Costs may be eligible on a retroactive basis up to 12 months prior to the receipt of a project application, but no earlier than April 19, 2021.

  5. Mitigation measures should project costs increase: Select the answer corresponding to the project. If the answer is “Yes,” provide a brief explanation of the funding risk mitigation measures.

J. Required authorizations and impact studies

  1. Have all necessary municipal, provincial and federal permits and approvals been obtained? Select the answer corresponding to the project. Provide a brief explanation and the status of any permits and approvals to be obtained, if applicable, or explain why the project is not subject to these permits.
  2. Is the infrastructure located within or near an Indigenous group or community?
    Select the answer corresponding to the project. If the answer is “Yes,” please elaborate.

    The Government of Canada may have a legal duty to consult with and, if applicable, accommodate Indigenous peoples when it contemplates conduct that might adversely impact Indigenous or treaty rights.

    While the duty to consult is an obligation that rests with the Crown, the Government of Canada will expect funding recipients to carry out certain procedural aspects of consultation on a proposed project, where appropriate (e.g., providing notification letters to, and organizing consultation sessions with, Indigenous communities that will be affected by the proposed project).

  3. Has the project been the subject of consultation or received support from the communities involved? Select the answer corresponding to the project. If you selected “Yes,” please provide a brief description of the consultation activities that were carried out with the communities and stakeholders affected by the project, including Indigenous peoples.

    Early community consultation is important in the life cycle of a project. Social and economic acceptance of a project in a community is one of the factors for its success. The engagement of the public and key stakeholders (e.g., economic development organizations, businesses, governments, etc.) helps facilitate the realization of the project.

  4. Are any of the activities in this project planned to take place on federal lands?
  5. federal lands means

    • (a) lands that belong to Her Majesty in right of Canada, or that Her Majesty in right of Canada has the power to dispose of, and all waters on and airspace above those lands, other than lands under the administration and control of the Commissioner of Yukon, the Northwest Territories or Nunavut;
    • (b) the following lands and areas:
      • (i) the internal waters of Canada, in any area of the sea not within a province,
      • (ii) the territorial sea of Canada, in any area of the sea not within a province,
      • (iii) the exclusive economic zone of Canada, and
      • (iv) the continental shelf of Canada; and
    • (c) reserves, surrendered lands and any other lands that are set apart for the use and benefit of a band and that are subject to the Indian Act, and all waters on and airspace above those reserves or lands. (territoire domanial)

K. Operational capacity of the organization to deliver the project and maintain the infrastructure

Describe the organization’s internal expertise and capacity to manage and carry out the project. If applicable, note any management experience for a project of a similar scale, and the results of the project.

L. Socio-economic and environnemental benefits of the project

How does the project meet the objectives and expected outcomes of the Canada Community Revitalization Fund?

  • Create and maintain jobs
    • Number of jobs created: Indicate how many jobs the project will create once completed.
    • Number of jobs maintained: Indicate the number of existing jobs at the start of the project that will be maintained once the project is completed.
    • Enter any comments about the job situation in the box provided for this purpose.
  • Revitalization of mains streets and downtown cores
    • Describe how the project will help revitalize and beautify downtown cores and/or main streets to make the experience pleasant and increase the number of visitors to these areas (including areas that have been negatively impacted by the COVID-19 pandemic).
    • If necessary, enter any comments about the situation in the box provided for this purpose.
  • Community recovery following the COVID-19 pandemic - Helping communities recover from the effects of the pandemic and contribute to the revitalization of communities, towns and villages.
    • If necessary, enter any comments about the situation in the box provided for this purpose.
  • Create environmental benefits and green impacts: Describe how this project will support a clean growth economy and reduce greenhouse gas emissions (e.g., new energy source, reduced energy consumption, reduction and disposal of contaminated waste, etc.).
    • Provide details about the situation in the box provided for this purpose.
  • Inclusive growth: Explain how this project will promote the participation of underrepresented groups: women, youth, Indigenous peoples, visible minorities, persons with disabilities, members of the LGBTQ2 community, members of official language minority communities, newcomers to Canada and immigrants) and/or take into account the unique challenges faced by rural and remote communities.
    • Describe the situation in the space provided.
  • Other economic impacts and benefits of the project, including direct and indirect socio economic impacts:
    • Describe the situation in the space provided.
  • Number of infrastructures created, expanded, renovated, or improved.
    • Total number of infrastructures created at the end of the project.
    • Total number of facilities expanded by project end date.
    • Total number of facilities renovated or improved by project end date.

M. Documents to be included with the funding application

To ensure that the application is complete, it is important to attach the other documents required for the assessment of your project, namely:

  1. Financial statements for the previous year AND the most recent interim financial statements
  2. Excel document containing the financial information, including project costs and funding
  3. If you are not the owner of the infrastructure: Document authorizing the construction, if applicable, such as a lease, a management agreement, a contract between the owner of the infrastructure and the funding applicant, or any other equivalent document
  4. Plans, specifications and submissions, if available
  5. Proof of delegation of signing authority (authorized person) if applicable (see the definition of “authorized person” in section 4 above).

N. Voluntary Declaration – Diversity and Inclusion

  • The organization is led, or majority led, by one or more of the following underrepresented groups: Check the appropriate box(es).
    • Women: Persons who identify with the female gender.
    • Indigenous peoples: Persons who identify themselves as First Nations people, Inuit, or Métis.
    • Members of official language minority communities: Person whose first official language spoken is the minority official language in the province or territory of residence.
    • Youth: Below the age of 40.
    • Persons with disabilities: Persons who have a long-term or recurring physical, mental, sensory, psychiatric, or learning impairment and: (a) consider themselves to be disadvantaged in employment by reason of that impairment; or (b) believe that an employer or potential employer is likely to consider them to be disadvantaged in employment by reason of that impairment. This also includes persons whose functional limitations owing to their impairment may have been accommodated in situations of employment.
    • Newcomers to Canada and immigrants: Persons who are, or have been, landed immigrants or permanent residents, who have been granted the right to reside in Canada permanently by immigration authorities. Immigrants who have obtained Canadian citizenship through naturalization are included in this group. Newcomers are considered recent landed immigrants who arrived in Canada within the last five years.
    • Black communities: Persons who are members of the Black community population.
    • Racialized communities: Persons, other than Indigenous peoples, who are non-Caucasian in race or non-white in colour (e.g. South Asian, Chinese, Black, Filipino, Latin American, Arab, Southeast Asian, West Asian, Korean and Japanese).
    • LGBTQ2: People who identify as belonging to the lesbian, gay, bisexual, transgender, queer and two-spirit community.
  • The project will support or influence any of the following underrepresented groups: Check the appropriate box(es).
    • Women: Persons who identify with the female gender.
    • Indigenous peoples: Persons who identify as First Nations people, Inuit, or Métis.
    • Members of official language minority communities: Person whose first official language spoken is the minority official language in the province or territory of residence.
    • Youth: Below the age of 40.
    • Persons with disabilities: Persons who have a long-term or recurring physical, mental, sensory, psychiatric, or learning impairment and: (a) consider themselves to be disadvantaged in employment by reason of that impairment; or (b) believe that an employer or potential employer is likely to consider them to be disadvantaged in employment by reason of that impairment. This also includes persons whose functional limitations owing to their impairment may have been accommodated in situations of employment.
    • Newcomers to Canada and immigrants: Persons who are, or have been, landed immigrants or permanent residents, who have been granted the right to reside in Canada permanently by immigration authorities. Immigrants who have obtained Canadian citizenship through naturalization are included in this group. Newcomers are considered recent landed immigrants who arrived in Canada within the last five years.
    • Black communities: Persons who are members of the Black community population.
    • Racialized communities: Persons, other than Indigenous peoples, who are non-Caucasian in race or non-white in colour (e.g., South Asian, Chinese, Black, Filipino, Latin American, Arab, Southeast Asian, West Asian, Korean and Japanese).
    • LGBTQ2: People who identify as belonging to the lesbian, gay, bisexual, transgender, queer and two-spirit community.

O. Organization's Declaration and Consent

Fill in this information as indicated on the form.

How to Submit your Application

Follow the instructions below:

  • Make sure you have completed all the mandatory fields on the form. If one or more fields are incomplete, you should receive an error message.
  • Remember to include the required documents with your application. Without these documents, your application may be deemed incomplete and could be rejected.
  • Once you have completed the form, please print it out or save it as a PDF for your records before submitting it. You will no longer have access to the form once it has been submitted.
  • Click on Submit the form to send the funding application.
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